Policy

Effective Date: May 13, 2025
At Early Bloom Pediatric Therapy, we are committed to protecting your privacy and ensuring that your personal and health information is handled responsibly. This Privacy Policy outlines how we collect, use, store, and share information in the course of providing community-based occupational therapy services.

1. Information We Collect
We may collect the following types of information:
• Personal Information
• Full name
• Address
• Phone number
• Email address
• Date of birth
• Emergency contact information

Health Information
• Medical history
• Current medications
• Diagnosis and treatment plans
• Assessment results
• Progress notes and reports

Usage Information (if applicable)
• Website usage (e.g., cookies, IP address)
• Communication preferences

2. How We Use Your Information
We use your information to:
• Provide appropriate occupational therapy services
• Develop personalized treatment plans
• Communicate with you and/or your caregivers
• Coordinate care with other healthcare professionals (with your consent)
• Manage appointments and billing
• Comply with legal and regulatory requirements

3. Sharing of Information
We do not sell your information. We may share your data:
• With your consent, to other healthcare providers involved in your care
• With insurers for payment and billing purposes
• When required by law (e.g., court orders, safeguarding concerns)
• With administrative staff who assist in delivering our services (under confidentiality agreements)

4. Data Storage and Security
We take appropriate steps to protect your data:
• Electronic records are stored in secure, password-protected systems
• Paper records are kept in locked cabinets
• Only authorized personnel have access to personal and health information
• We retain your data for as long as necessary to fulfill legal, financial, and clinical obligations.

5. Your Rights
Depending on your jurisdiction, you may have the right to:
• Access your personal and health records
• Request corrections to your data
• Withdraw consent (where applicable)
• File a complaint with a supervisory authority


To exercise these rights, contact us at:
 kayla@earlybloomtherapy.com

6. Purpose of Social Media Use
We may use social media platforms (e.g., Facebook, Instagram, LinkedIn, YouTube, etc.) to:
• Share educational and wellness information related to occupational therapy
• Provide clinic updates and announcements
• Promote events, workshops, and services
• Celebrate achievements (with written consent)
• Engage with the community and answer general questions

7. Patient Privacy & Confidentiality
We strictly follow privacy laws, including HIPAA (U.S.), GDPR (EU), or other applicable regulations, to ensure your personal health information is never disclosed on social media.
We will never post any photos, videos, names, or clinical information of clients without explicit, written consent.
Any testimonial or story shared online is either:
• Used with signed permission, or
• Fully anonymized and de-identified

8. Engagement Guidelines
To protect your privacy:
• Please do not post personal health questions or details on our public pages. Instead, contact us directly through private communication channels (phone or secure email).
• We will not respond to individual therapy inquiries or appointment requests via public comments or messages.
• If you tag or mention our clinic in a post, be aware that your information becomes visible to others.

9. Consent for Media Use
If we wish to use any images, videos, or client experiences for social media:
• We will request a separate Media Consent Form

Participation is always voluntary, and declining consent will not affect your care in any way

10. Monitoring and Moderation
We reserve the right to:
• Remove or hide comments that include personal health information, offensive language, spam, or misinformation
• Block users who repeatedly violate our engagement policy

11. Third-Party Links and Content
Our social media pages may share third-party articles or links for educational purposes. We are not responsible for the privacy practices or content of those external sites.

Changes to This Policy
We may update this policy from time to time. The updated version will be posted on our website or provided to you in person.

Contact Us
If you have any questions or concerns about this privacy policy or your data, please contact:
Kayla Sillman, Founder and Owner of Early Bloom Pediatric Therapy
Early Bloom Pediatric Therapy
kayla@earlybloomtherapy.com
502-438-8526